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Showing posts from October, 2012

Winter Practice Schedule

Winter Practice Schedule
BEGINS FRIDAY, NOVEMBER 2

This Friday marks the start of the Ohio High School Swim Season.  For us, this means that we start sharing our pool with Northland High School.  Northland swims until 4:45 at Columbus North on weekdays.  We have set up our schedule this year so that we will feel a minimum impact by this change. Our largest change is to solve a problem we already have - our Tuesday night crowding.  This change will ease our crowding in the water, but will not ease our deck crowding.  We are still asking parents to help the coaching staff keep all of their focus on the kids by dropping off for Tuesday practices.  Please make note of the new Tuesday schedule:

Scarlet 1 & 2 4:30-6:30
Silver 2 4:45-6:30
Silver 1 6:00-7:00
Buckeye TOO (and select Buckeye 1's) 6:00-7:00
Senior 6:00-8:30

Please contact Coach Laurie immediately if this change prevents you from being able to attend a regularly scheduled practice.

The only other change due to the winter…

Shutterfly site for team pictures

Calling all shutterbugs!  We need you to take lots of pictures at our meets and share them on our team share site, which is hosted by Shutterfly.  The process to share and access pics is simple -the next time you visit our website please click on 'Pictures" and request to become a member of our Shutterfly picture share site.  After the next meet, simply upload your pictures into our picture page.  It is helpful if we put all pictures from the same meet into one album.

Inclement Weather Policy

With strange weather already here, I would like to take a moment to address how we decide to cancel practices for inclement weather, and how that is communicated to you.  If we do need to cancel an evening practice due to weather related issues, we generally make that decision by 3:00.  This is then posted on our Facebook page, tweeted and then posted on our website.  We do not generally email out last minute changes.  If you think there may be a weather related cancellation, please check the website before heading out the door.

On a side note, our club is private, meaning we are not governed by the typical liability of holding a practice that a public/school based club would have during poor road conditions.   It is ultimately your choice to get on the road to drive to practice, so when the weather is bad we ask that you use your best judgement and do so only if you are comfortable.  We never have repercussions or reprimand a swimmer for missing practice during poor road conditions.

Beggar's Night October 31

Due to Beggar's Night on Wednesday 10/31 Small Group and Scarlet 1 & 2 practices are cancelled.  Scarlet 2 swimmers may attend senior practice from 4-6.  Scarlet 1 swimmers that are interested in this option should contact Coach Laurie.

Unfortunately, we will be able to offer a make up for Small Group Practices. We do generally try to reschedule those when conflicts like this arise, but this week we cannot.

KCST Meet Notes/Warm-up times

Warm-up Times
Swimmers need to report to the coach at the following times ready to hop in the water:
Friday- 5:30
Saturday & Sunday AM (age 10 & Under) 7:30
Saturday afternoon (age 11 & over) 1:30
Sunday afternoon (age 11 & Over) 1:10

KCST would like to welcome all visiting teams and their families to the 2012 Lunsford Swim Meet held at the City of Kettering Recreation Complex. We have a few of items that we would like you to pass on the your swimmers and their families. For all sessions there is to be no parking in the Senior Center parking lot, please have your families park in the lot close to the football field or to the right of the Rec. Please see picture below.Bleacher seating has been increased on deck but we do ask that you do not save seat and that swimmers do not put swim bags in the bleachers. There is space behind the bleachers for bags and towels.SwimVille will be at the meet for Saturday & Sunday Sessions with all your swimmers needs.KCST and the City…

Hotel Info

Sandy Hammond would like you to request your hotel rooms under specially negotiated group hotel rates for the Buckeye Swim Club group. Please visit the link below to request your hotel rooms securely online under this group block: http://buckeyeswimclub.hotelplanner.com
Please contact Sandy Hammond with any questions (skhwjh@yahoo.com). Note: Do not reply to this email, it will not go to Sandy Hammond.

Your assistance is needed

Tuesdays are very busy days at our pool.  We have every one of our team members scheduled in a manner that is works well in the water, but is very crowded on deck.  Please help us create more on deck space by:

Placing swim bags on top step only, with every thing zipped inside your bag.Silver, Scarlet & Senior - drop your child off at practice so that we can use space typically reserved for parents watching practice.Anyone observing practice will need to keep their conversations at a low level to help our coaches communicate to kids without raising our voices. While I have you, one last reminder.  Seating for parents is available only along the  pace clock side and entrance end of the pool.  Do not sit under the clock, near the white board or with swimmers bags.
AS always - thanks for being great swim parents!

Best start ever?!

Your coaching staff was debating on deck this week-end whether or not this was our teams best Worthington  start in our 23 year history.  As soon as we get results from the meet we are going to work on getting those stats to you.  It is certainly the best start we have had in over 10 years.  Congratulations to our hard working coaches and swimmers on diligently preparing for this meet!  It was great seeing the cheers, grins and fun being had by our team at the meet (oh yes  -and superbly FAST swims)!

Meet results will be posted in our team stat page as soon as they are available!  Check it out later this week.

Active.com Reminder

Just a reminder that the receipt you receive from Active for meet entry has APPROXIMATE start times listed.  These in no way correspond to actual warm-up times.  Warm-up times are configured by the meet host after they receive everyone's entries.  Always check the team news/your email, or the team calendar the week of the meet to get actual warm-up times.  From here forward we will also try to get those posted on our website.  Thank you!

Laurie's crazy week

I have a bit of a scheduling mess this week with a family event tonight at OLHS & Wednesday night again at OLHS for HS swimming.  This week-end I am in sunny California for a family wedding.  As always, our amazing coaching staff will take good care of our swimmers in my absence.

Team T-shirt Orders

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Parents you may order a t-shirt for yourself by reply email with your size.  They are $10 for parents (we already have swimmers sizes and there is no charge for swimmers tees)

So! Yours truly has finally gotten it together and figured out a t-shirt for the season.  I was having extreme difficulty settling on something that captured how I felt about all the greatness going on in our program and the amazing loyalty we have from our families.  Finally we have something - it is at the printer and should be to us in a week or so.  They will not begin printing until next week, so parents can order shirts (kids get them as part of your fees).  Just let me know what size you want, payment is due to the boosters on receipt of the shirt.  This is a white 100% cotton pre-shrunk t-shirt with "Buckeye Proud" on the back and our team logo on the front left chest.  Orders are due Tuesday morning. 


Grant Opportunity

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Responsible Sports Community Grant | $2,500 Grants for 15 Organizations
To view this email as a web page, click here.
Buckeye Boosters wants you to check out Responsible Sports! Share to:
Our organization can earn a $2500 Responsible Sports Community Grant to be awarded this Fall from Liberty Mutual Insurance! But we need you to make it happen! 181 youth sports organizations across the

Invoices

Invoices are being resent to any family that has not yet set up monthly payments via their credit card.  Please, take care of these by the end of the week.  Options include authorizing Buckeye to charge your card monthly, paying in full by check or paying in full online.

KCST entries finalized

Just a  quick note that the KCST meet deadline has passed.  The coaches are making finishing touches to the entries today.  Entries will be submitted to the host and finalized tomorrow.

Practice Cancelled Saturday, 10/20

Practice is cancelled Saturday, 10/20 due to the swim meet at Worthington.

We would like any swimmer in Patty's 1 or TOO group that will be swimming the meet on Sunday to attend Friday's Silver practice from 6-7 to get a little extra preparation in before the meet.

Booster Nominations Open

The Buckeye Swim Club Boosters are taking nomination for officers.  Please submit nominations to Jeff Baggs [jabaggs1@gmail.com] by October 22 so we can make sure the people that are nominated are willing to serve. Each office will be a two year term. You can nominate for the offices of President, Vice-President, Secretary, Treasurer, Travel Coordinator, Volunteer Coordinator, Fund-raising Coordinator, and 2 Parents-at-large. 

Nominations have been received for President (Jeff Baggs), Vice President (Dennis Miller), Secretary (Heather Weidenhamer), Treasurer (Wendy Butcher), Travel Coordinator (Sandy Hammond), Volunteer Coordinator, and Parents-at-large (Jim Passias and Laura Kubatk). We will vote on officers Sunday night October 28 during practice.

Hotel for Dayton Meets

We have secured the same hotel for both of our November meets being held in Dayton.  Both meets are a 1-1.5 hour drive from Columbus, so it is certainly feasible to attend this meet without needing a hotel.  However, many of you like that hotel option, so Sandy Hammond has kindly been booking hotels for our team.


11/2-4 & 11/16-18

Country Inn & Suites By Carlson, Fairborn South, OH
3971 Colonel Glenn Highway, Fairborn OH 45324, USA

 http://www.countryinns.com/buckeyeswimclub


John Bruce Updated Warmup Times

Due to a large number of entries, Worthington has wisely adjusted session times for the meet 10/19-21. Please make note of the following changes:
Friday.
4:00 to 4:50 p.m. Warm-up
5:00 p.m. Meet Starts
8:30 p.m. Anticipated Finish Time

Saturday (13 and over)
7:00 to 7:50 a.m. Warm-up
8:00 a.m. Meet Starts
11:00 a.m. Anticipated Finish Time

Saturday (11-12)
11:00 to 11:50 a.m. Warm-up
Noon Meet starts
2:35 p.m. Anticipated Finish Time

Sunday (13 and over)
7:00 to 7:50 a.m. Warm-up
8:00 a.m. Meet Starts
10:50 a.m. Anticipated Finish Time

Sunday (11-12)
11:00 to 11:50 a.m. Warm-up
Noon Meet starts
2:10 p.m. Anticipated Finish Time

Sunday (10 and under)
2:20 to 3:00 p.m. Warm-up
3:10 Meet Starts
7:10 p.m. Anticipated Finish Time

Is my child ready to swim meets?

We had a coaches discussion on this  - and yes, all of our Elite group swimmers are ready for meets.  Please look at the meet calendar and sign up for the days that you are available.  We will pick events that are appropriate for your swimmer.  We pick events that your child can do well and will build their confidence.  We also believe strongly in placing your child in events that will challenge them.  While we strive for excellence, making a mistake in an event is OK and can be a great learning experience.  Trying and failing is teaches a lot more  about your abilities than not trying at all.

Practice Schedule Tweaks

We have a few schedule changes that need to be made for our swimmers benefits.  These have come out of seeing the schedule in action and coaches discussions about what is and isn't working within the schedule.  Please make a note of the following changes -these are effectively immediately.

Thursdays:
Silver 1 will start later and finish later: 4:45-6:00
This will allow the group to work with Silver 2 for 45 minutes which is beneficial for both groups.

Fridays:
Scarlet will start at 4:45 and swim until 6:30.
Silver 1 & 2 will start at 5:30 and swim until 7:00
Once again, the coaches feel that we need to combine the groups to create a better learning environment for the swimmers.  The energy level on Fridays has been high and a bit difficult to work with.  By combining the groups we can push each lane at an appropriate pace.

Sundays:
ALL groups now start at 6:00
This is a tentative change as we wait for confirmation from OWU that we can utilize the entire pool at 6:10 until 7:30…

MUST READ - How to tell us you are not swimming a meet

Did you know that you are required to tell us when you can't swim in a  meet?  And there is an easy way to do this.  Just follow these instructions:

Go to our Meet Information Page on our Website
http://www.bkyswim.com/Meet_Information.phpLook at the upcoming meet schedule -if a meet is open for sign-up you will see a Decline NOW link.Note the deadline above this link - this is important.Click on the link.Follow the response instructions to decline entry into the meet.
**You will receive an email reminder to enter or decline each meet about 3 days prior to the deadline.  When you receive this, it is time to get on it and submit your response.  If you have already entered or declined the meet and have a receipt indicating so, you do not need to worry. Please, don't reply to that email!  Instead, read the email and follow the instructions.**

MUST READ-How to Sign Up for a meet

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Due to SLOW responses for the first few meets we are implementing the following protocol to sign up for a meet:Go to our Meet Information Page on our Website
http://www.bkyswim.com/Meet_Information.phpLook at the upcoming meet schedule -if a meet is open for sign-up you will see an Enter Meet button:
Note the deadline below the button - this is important.Click on the button.Follow the response instructions to enter the meet.
**You will receive an email reminder to enter each meet about 3 days prior to the deadline.  When you receive this, it is time to get on it and submit your response.  If you have already entered the meet and have a receipt indicating so, you do not need to worry. Please, don't reply to that email!  Instead, read the email and follow the instructions.** Want to know more about the meet you are entering?  Open the Meet Book -it has a schedule of events and approximate warm-up times.

Response Needed

74% of the team has now indicated whether or not they will attend the Worthington Meet 10/19-21.  We need to hear from the remaining 26% today!  Everyone is required to respond for every meet.  It's easy to do, just click here:
https://cui.active.com/swim-reg/login?a=283056403 

Boosters Meeting

If you are interested in becoming involved in our Booster Club please attend the first meeting of the year!  The boosters will meet at 6:30 pm on Sunday, 10/14 at OWU.  This will be an organizational meeting where our parent group will decide which direction to take our boosters.

Team Mail Folders

The team mail folders will return to the pool soon, but this time with a slight change.  This year, rather than sharing a folder with your siblings, swimmers will be paired with a buddy or buddies.  The idea is to foster a little bit of comradeship from our older swimmers to our youngest. We will ask our older swimmers to kick things off by leaving a note in the folder for their buddy.

*There will be no expectation of 'gifting' to your buddy.  We will ask the kids simply to get to know each other and exchange notes to start things off.

Meet Invitations have been emailed

Meet Invites have been emailed for the next two meets. Here's what you need to do:
If you are NOT attending the meet: follow the respond now link and declare that you will NOT attend.

If you ARE attending the meet: follow the respond now link and declare which sessions you can swim.

** We are quickly learning that some of our meet hosts are setting up sloppy event files.  I'll do a better job checking these for accuracy in the future.  The KCST meet is Friday 11/2-Sunday 11/4.**

CAC Pentathlon entries finalized

The entries have been finalized for the CAC Pentathlon on Saturday, 10/6.  You should have received an email receipt and/or entry summary for this meet.  if you did not, please contact me immediately.