Monday, January 23, 2017

Fundraising Fee Update

Buckeye Swim Parents, 
When the Fall / Winter swim season started, Buckeye Swim Club was looking for 
opportunities to reduce the club fees for the season.  The idea was that people 
would have the option of fundraising for a portion of the fees, if they were so 
inclined, to reduce their cost.  For those people who did not want to fundraise, 
the option was always available to just pay the “fundraising fee” outright, just 
like it was part of the original club fees. 
The Boosters became involved only by providing two (2) avenues for fundraising:  the raffle and the Butter Braids fundraiser.  The amount of profit 
generated from these fundraising enterprises for each family would go to offset 
the established “fundraising fee” for each swimmer.  Again, those families not 
inclined to participate in fundraising activities can simply pay the fundraising 
fee outright.  Because the fees are related to fundraising they are routed 
through the Booster Club, but the majority of the funds will ultimately end at the swim club to 
cover swimmer expenses at the discretion of the Buckeye Swim Club. 
Just to be clear, the fundraising activities do not yield a one for one offset 
to the fundraising fee.  It is only the profit from that activity that offsets.  
For example, my son is in the Scarlet group and has a fundraising fee of $300.  
If I purchased 30 raffle tickets at $10/ticket my total would be $300.  However, 
the profit and therefore, the contribution to offset my fundraising fee is 
$8/ticket.  Therefore, my contribution to my $300 fundraising fee is 30 tickets 
x $8/ticket = $240.  I still owe $60.  So, if I didn’t make up that difference 
with the Butter Braids fundraiser (again, the profit only contributes to offset 
the fee), I am responsible to write a check for the difference.  Assuming I 
didn’t participate in Butter Braids, I owe $60.  Without any additional 
fundraisers available, I would have to write a check to the Booster Club for 
The reason I am reaching out now is that the fundraising fees were due on 
January 12th.  With very limited number of raffle tickets left to sell (Ron 
Sallows can comment on the number remaining) and the Butter Braids activity 
complete, we are essentially at the point of paying whatever fundraising fee 
balance remains.  At this point we have approximately 50% participation, meaning 
around 50% of the families have contributed some, not necessarily all of the 
fundraising fees.  Even though 50% of the families have contributed something 
towards the fundraising fees, only 37% of the total fees have been received. 
As the season draws to a close in the upcoming month, these fees need to be paid 
to cover club expenses for our swimmers.  The “fundraising fee” for each group 
were designated by Buckeye Swim Club  at the beginning of the season as follows: 
• Seniors – $400
• High School - Exempt 
• Juniors - $400 
• Scarlet - $300 
• Silver - $200 (exception is new Intro to Swimming class who are Exempt) 
Much like the club swim fees themselves, these fundraising fees apply to each 
swimmer in the group, so if a family has two Scarlet swimmers, their fundraising 
fee total would be $600. 
Checks may be given to any of the Buckeye Swim Boosters Board members:  Ron 
Sallows, John Diakogeorgiou, Ashley or Austin Martin, and Jeff Evers.  Checks 
can also be given to Coach Karr.  Finally, if you would prefer to mail your 
checks, you can send them to me at the following address: 
Buckeye Swim Boosters, Inc. 
Attn:  Jeff Evers 
5855 Cali Glen Lane 
Westerville, OH 43082 
Thank you for your continued support of the Buckeye Swim Club and the Booster 
Club.  If you have questions on your specific fundraising requirement and your 
contribution to date, you can email me at: 
Jeff Evers 
Buckeye Swim Boosters, Inc. – Treasurer 

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