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Communication & Social Media - Follow Us!

We have a few social media platforms that we use regularly to communicate with you.  Please make sure you are following us to stay up to date. Our top 3 platforms are:

Slack:  Slack is our newest platform and is an app that we use to get quick communication to everyone.  Full slack instructions will be at the end of this post.

Instagram https://www.instagram.com/buckeyeswim/ - we use Instagram to recognize our swimmers
Facebook https://www.facebook.com/BuckeyeSwimming/ - Facebook will automatically post our Instagram posts, plus we will share useful swimming articles.

Google Calendars - we recommend you follow our google calendars on your smartphone.  We have recently split the calendars into specific group calendars to help you see only the events in your specific groups:
Senior, Junior & NPG
Scarlet 2 & Gold
Scarlet 1
Scarlet 3
Silver Competition
Silver Recreation
Intro to Swim Team
Meets & Events

Many of the calendars above have yet to be updated to our website.  Only Senior and the Meet calendar have events on them as of the creation of this post.  All of these will be updated in the coming weeks.

Twitter https://twitter.com/buckeyeswimming We are not actually on twitter often, however many of our posts will auto post there as a convenience to those of you that use this platform.

E-Mail: 
General team news - we send weekly emails through the help of Blogger and MailChimp.  This post was written in blogger and can be seen quickly by subscribing to our blog. Mail Chimp will compile all new blog posts each week and send you a weekly email. Those come from Laurie's email address (laurie@bkyswim,com) and can be replied to. The blog posts also are displayed on our website at https://buckeyeswimclub.com/team-news

Specific Group E-Mails, Meet Sign-Ups and Specific Meet Information:
We use our registration system (Active) to send all emails specific to a group or meet.  These come from the no-reply@active.com email address that will need to be added to your safe sender list.

Website we primarily use our website as a marketing platform.  However, you can get team news, calendars, season information and other updates there.  At some point we will start embedding slack feeds as well.


What is Slack?
We’re glad you asked! Slack is a collaboration hub that connects your organization — all the pieces and the people — so you can get things done.

Why use Slack?
  • Collaborate online just like you would in person.
  • Bring the right people and information together in one place.
  • Communicate efficiently, stay connected, and get things done faster.
Channels
Slack is comprised of channels: a single place for messaging, tools, and files. Most of your communication with other members will happen in channels.

They can be organized around anything — departments, projects, or even office locations — and you can create as many channels as you need. Every workspace starts with two by default: a #general channel and a #random channel.

Channel types
👀Public Channels
  • Public channels are open to your entire workspace.
  • Messages are archived in Slack and searchable by all members, except guests.
  • A public channel has a # hashtag icon in its name.
🙈Private Channels
  • Private channels are not open to your entire workspace.
  • You have to be invited to view and participate in the channel's discussion.
  • A private channel has a  lock icon in its name.
Slack Best Practices
The first responses we received was a desire to keep important announcements in one place.  To do this we changed the name of the #general folder to #team-announcements.  The only things posted there should be time sensitive information that the entire team needs.  Please adhere to this, so that everyone keeps their notifications on for this channel.

We have the following additional channels to help communicate with smaller groups of people.
Group Channels
#Scarlet (Scarlet 1, 2, 3 & Gold), #Silver (Silver Comp, Rec and Intro) & #Senior (Senior, Junior & NPG).  These channels will auto pull the practice schedule off our team calendar each week.  It is a long pull, but easy to scroll right on past if you aren't interested in reading it.  These folders will also automatically post as soon as I make a change to a practice on our google calendar.  So if a practice is canceled you'll see a post come up much like this:

Scarlet APP [9:06 AM]
Calendar event was cancelled
Scarlet 1 Bonus Practice
Feb 23 from 9:00 AM to 10:00 AM at Columbus North Athletic Club, 888 E Dublin Granville Rd, Columbus, OH 43229, USA

Swim Meets
#swim-meets
In the week leading up to the meet we will post any updates such as psych sheets and warm-up schedules.

Pictures
#pictures
This is a safe place to throw any pictures from team events, practices, etc.

Everything Else
#random
Anything you feel like sharing can go here.  This channel was used to find a team suit this past week-end.  Great use of Slack!

MANAGING NOTIFICATIONS
Not everyone wants Slack pinging every time something is posted.  You can change your notifications based on what is important to you.  We think it is a good idea to keep notifications turned on for #team-announcements.  Your teammates will get better at using it wisely as we learn.

To manage your notifications go into your settings (swipe left on iOS, tap the three dots on Android) tap notifications then choose your preferences.  You can set different notifications for mobile and desktop.  You can also have notifications emailed to you.

DO NOT DISTURB HOURS
Our do not disturb hours are currently set for 9 pm to 8 am.  Notifications do not go out between those hours.

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Extra T-Shirts

The Pollock Family has donated about 60 t-shirts sporting the new team logo to our Booster Club. The shirts come in a variety of colors and sizes. Each family will have their chance to pick ONE shirt on Monday or Tuesday at practice. On Wednesday, any shirts remaining will be available to anyone. A donation to the booster club for your shirt is optional. The kids are now receiving their team t-shirts that were made exclusively for kids and coaches. Kast-A-Way has not yet printed our red t-shirts, if you would like to order one I suggest you call today. These shirts are being printed on a light weight t-shirt from Sport Tek.

Team T-shirt Orders

Parents you may order a t-shirt for yourself by reply email with your size.  They are $10 for parents (we already have swimmers sizes and there is no charge for swimmers tees) So! Yours truly has finally gotten it together and figured out a t-shirt for the season.  I was having extreme difficulty settling on something that captured how I felt about all the greatness going on in our program and the amazing loyalty we have from our families.  Finally we have something - it is at the printer and should be to us in a week or so.  They will not begin printing until next week, so parents can order shirts (kids get them as part of your fees).  Just let me know what size you want, payment is due to the boosters on receipt of the shirt.  This is a white 100% cotton pre-shrunk t-shirt with "Buckeye Proud" on the back and our team logo on the front left chest.   Orders are due Tuesday morning.